Office Manager – Sydney Agency Support

About the role

We are seeking a proactive Office Manager to join our Sydney hub, supporting the leadership teams of Wavemaker and EssenceMediacom. The role blends executive assistance with day‑to‑day office operations, ensuring a smooth, professional environment for staff and clients.

Key responsibilities

• Provide calendar management, travel arrangements, expense reconciliation and meeting logistics for the Wavemaker CEO.
• Coordinate Sydney client meetings for both agencies, handling room bookings, catering, technology setup and client gifting.
• Partner with the Head of People & Culture to deliver onboarding experiences, including equipment ordering, desk setup and IT logistics.
• Organise internal events such as town halls, team socials, off‑sites and end‑of‑year celebrations across both agencies.
• Collaborate with executive assistants and admin peers in Sydney, Melbourne and Brisbane to share resources, align processes and provide leave cover.
• Contribute to the WPP Media EA "Glue Crew" by supporting network‑wide events and cross‑agency initiatives.

Required profile

• Proven experience in office administration, team assistance or office management, preferably within a media, creative or agency setting.
• Exceptional organisational and time‑management abilities, with a track record of balancing competing priorities across multiple teams.
• Strong communication skills and a customer‑focused mindset.

Required skills

• Microsoft Teams
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel