Front Office Coordinator – Perth

About the role

The Front Office Coordinator will be the first point of contact for visitors and callers, ensuring a professional and welcoming experience. This role supports the office’s daily operations, manages the CEO’s diary, and assists with a wide range of administrative tasks in a fast‑paced environment.

Key responsibilities

• Provide professional telephone and front‑desk service, greeting visitors and directing them appropriately.
• Manage meeting room bookings, set up teleconferences, and keep the Boardroom ready.
• Maintain the CEO’s diary, schedule appointments and send confirmations.
• Receive, record and process incoming and outgoing mail and courier deliveries using LEAP.
• Order and administer stationery, kitchen supplies, and office equipment.
• Oversee property matters, liaise with building management and manage service agreements (security, cleaning, fire equipment, printers, etc.).
• Coordinate office maintenance, cleaning and equipment servicing.
• Arrange travel bookings, flights and hotel accommodations for staff.
• Provide basic IT support to new hires and coordinate with the IT team for issue resolution.
• Maintain reception procedures manual and ensure certificates in meeting rooms are up‑to‑date.

Required profile

• 3–5 years of experience in reception or administration.
• Excellent organisational, time‑management and multitasking abilities.
• Strong verbal and written communication skills.
• Professional appearance and a positive, can‑do attitude.

Required skills

• Proficiency in Microsoft Office.
• Experience using Skype for Business.