Facilities Coordinator

About the role

Minor Hotels is looking for a motivated and detail‑oriented Facilities Coordinator to support the day‑to‑day operations of its Facilities Department across multiple hotel properties. You will work closely with the Facilities Manager and hotel teams, ensuring that maintenance, contractor management, and compliance activities run smoothly.

Key responsibilities

• Maintain building compliance documentation and ensure all statutory, regulatory, and operational records are accurate and up to date.
• Monitor contractor compliance, including licences, insurances, Safe Work Method Statements, inductions, and accreditation records.
• Coordinate contractor onboarding, site inductions, and access arrangements in line with compliance requirements.
• Assist in maintaining registers for fire safety, essential services, workplace health and safety, lift maintenance, pool operations, and other statutory obligations.
• Track and coordinate preventative maintenance schedules, service contracts, inspections, and related activities.
• Support the Facilities Manager with defect management, contractor coordination, and follow‑up actions.
• Process invoices, purchase orders, and service agreements while supporting budget tracking.
• Maintain accurate records, spreadsheets, and reports using Microsoft Office, MyBos, and other property management systems.
• Prepare compliance reports, contractor performance reports, and monthly operational updates.
• Liaise with contractors, service providers, Body Corporate representatives, residents, and hotel teams to ensure compliance obligations are met.

Required profile

• Motivated and detail‑oriented individual who thrives in a fast‑paced environment.
• Enjoys variety in daily tasks and takes pride in delivering organized, efficient administrative support.
• Strong communication skills to liaise with internal teams and external service providers.
• Ability to manage multiple compliance and maintenance activities simultaneously.

Required skills

• Proficiency in Microsoft Office (including Excel).
• Experience using MyBos or similar property management systems.