Executive Office Assistant

About the role

We are seeking an Executive Office Assistant to support our senior management team in a fast‑paced investment firm located in Sydney’s CBD. You will be the first point of contact for visitors and will provide day‑to‑day assistance to several executives, stepping into an EA‑to‑MD capacity when required.

Key responsibilities

• Greet clients, investors and guests, providing refreshments and a professional welcome.
• Manage executives’ calendars, schedule meetings, arrange travel and anticipate conflicts.
• Draft, proofread and format correspondence, presentations and reports to a high standard.
• Screen and handle email and phone enquiries on behalf of senior staff with discretion.
• Prepare investor documentation and maintain CRM/investor platforms.
• Oversee daily office operations, including supplies, vendor relationships, housekeeping and first‑line IT troubleshooting.

Required profile

• Minimum 3 years experience in executive assistance, office management or senior administration, preferably supporting senior executives.
• Exceptional attention to detail and a proactive approach to problem‑solving.
• Confidence interacting with senior stakeholders and high‑net‑worth clients.
• Strong written communication and proofreading abilities.
• Interest in investments and the financial sector.

Required skills

• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook).

What we offer

• A tight‑knit, personality‑driven culture with genuine responsibility from day one.
• Varied daily tasks and a clear pathway to more senior executive‑assistant roles.