Executive Assistant to Founder & Managing Director

About the role

Vortex Property Group is seeking a proactive Executive Assistant to support its Founder & Managing Director across multiple businesses. The role operates in a fast‑paced, high‑expectation environment where deadlines are critical and accountability is essential.

Key responsibilities

• Own the Founder & Managing Director’s calendar, email inbox, and action items.
• Anticipate needs, solve problems early, and manage competing priorities across several companies.
• Prepare and follow up on executive and board meetings, including drafting communications and meeting minutes.
• Represent the Founder & Managing Director in his absence, ensuring continuity and timely decision‑making.
• Coordinate with lawyers, accountants, consultants, banks, and suppliers.
• Drive accountability when timelines slip and improve internal processes.
• Handle ad‑hoc projects, data entry, and document filing.

Required profile

• 4‑5+ years of experience supporting senior executives in a fast‑moving environment.
• Strong judgement, attention to detail, and ability to follow through without supervision.
• Confidence to manage up, challenge decisions when needed, and act with authority.
• Calm, professional presence under pressure.
• Familiarity with the Sydney area (Hurstville) is a plus.

Required skills

• Microsoft Office (Word, Excel, PowerPoint)
• SharePoint

What we offer

• Supportive leadership and a collaborative team culture.
• Exposure to both operational and financial aspects of a boutique property developer.
• Opportunity to influence high‑level decisions and drive business outcomes.