Executive Assistant to Director, City Assets

About the role

The City of Canada Bay Council is seeking an Executive Assistant to support the Director of City Assets. This full‑time, hybrid position offers the chance to work closely with senior leaders and contribute to key community initiatives in a dynamic local‑government environment.

Key responsibilities

• Provide high‑level executive and administrative support to the Director, ensuring smooth operation of the directorate.
• Manage the Director’s diary, correspondence, meetings, travel arrangements, and priorities with professionalism and discretion.
• Prepare reports, presentations, briefing materials, agendas, and minutes for decision‑making and governance.
• Coordinate reporting, projects, and action items, ensuring deadlines are met.
• Build and maintain effective relationships with internal and external stakeholders, delivering exceptional customer service.
• Organise meetings, events, forums, and official functions, handling all logistics and administration.
• Support continuous improvement initiatives and contribute to directorate and organisational objectives.

Required profile

• Relevant tertiary qualification in business administration, management, or a related field, or equivalent experience.
• Demonstrated experience in an Executive Assistant or senior administrative support role.
• Strong organisational and time‑management abilities with the capacity to manage competing priorities.

Required skills

• Proficiency in Microsoft Office Suite and related business systems, including email and calendar management tools.

What we offer

• Salary range $86,495 – $99,469 per annum plus superannuation.
• Flexible work arrangements, including hybrid work‑from‑home options.
• Generous leave benefits and a 9‑day fortnight scheme.
• Continuous training, leadership development, and health & wellbeing programs (Yoga, Fitness Passport, flu vaccinations, skin cancer checks).
• A supportive, energetic, and passionate team environment.