Executive Assistant – Support to Associate Deans

About the role

The Faculty of Engineering, Architecture and Information Technology at the University of Queensland is seeking a highly organised and proactive Executive Assistant. Reporting to the Senior Executive Assistant, you will provide high‑level administrative support to up to five Associate Deans and contribute to the smooth operation of the Executive Dean’s portfolio.

Key responsibilities

• Manage day‑to‑day schedules and calendars for the Associate Deans.
• Prepare briefing materials and background information for meetings.
• Oversee information flow between the Associate Deans’ office and other university units.
• Arrange domestic and international travel, including travel accounts.
• Process reimbursements, expense claims and other financial transactions.
• Provide administrative support to boards, committees and faculty events.
• Liaise with staff, students, external stakeholders and community members, handling inquiries and follow‑up actions.
• Undertake any other duties as directed by the Associate Deans or Senior Executive Assistant.

Required profile

• Demonstrated ability to work in a fast‑paced, dynamic environment.
• Excellent communication, problem‑solving and stakeholder‑management skills.
• Strong organisational and time‑management capabilities.
• Experience providing administrative support to senior executives or academic leaders.
• Commitment to fostering a collaborative and positive team culture.

Required skills

What we offer

• Permanent full‑time position (100% FTE) with a base salary range of AUD 85,452 – 94,984 per year plus 17% superannuation.
• Opportunity to work within a high‑performing team at a leading Australian university.
• Professional development and career progression pathways.