Executive Assistant - Property & Real Estate

About the role

The client is Australia's pioneering online thoroughbred auction platform, founded in Sydney in 2014 and running weekly auctions across Australia and New Zealand, plus a separate US site. It is hiring an Executive Assistant in North Sydney to manage the Founder day to day, build the accountability structure around them and lead property and real estate administration. The role reports directly to the Founder.

Key responsibilities

• Design and own the Founder's operating structure, including diary, priorities, weekly reviews and follow-ups
• Manage about 80% of property and real estate administration and tracking
• Control the diary and chase decisions, signatures and follow-ups
• Support the new COO's onboarding and coordinate with the Event Coordinator
• Liaise with high-end clientele across the real estate and racing industries

Required profile

• Experience supporting a founder or entrepreneur juggling multiple priorities
• 5+ years supporting a senior executive, founder or property principal
• 5+ years of real estate experience, including settlements, leases and due diligence, working with agents, solicitors and lenders
• Talent for building systems and structure that keep things on track
• Confident, professional presence, comfortable speaking up and enjoys travel

What we offer

• Salary of $100,000 to $120,000 per year plus superannuation, negotiable based on experience
• Travel opportunities
• Weekly review and communication style agreed in week one