Executive Assistant – Perth (Hybrid)

About the role

We are seeking a proactive Executive Assistant to support 2‑3 Managing Directors in our Perth office. This full‑time hybrid role will involve managing complex schedules, coordinating meetings and providing high‑level administrative support as our presence in Perth expands.

Key responsibilities

• Manage diaries and calendars across time zones for multiple Managing Directors.
• Coordinate internal and external meetings, including room setup, catering and virtual logistics.
• Draft and edit correspondence, prepare agendas, meeting materials and follow‑up actions.
• Support business development by maintaining CRM data, tracking pipelines and assisting with proposal preparation.
• Liaise with senior executives, corporate teams (IT, HR, Marketing, Finance, Legal) and offshore admin assistants.
• Handle office administration tasks such as facilities coordination, visitor management, supplies and vendor relationships.
• Assist with onboarding logistics for new Perth‑based team members.
• Plan and execute special projects and events, escalating issues to the Perth EA lead as needed.

Required profile

• 2‑5 years of administration or executive assistant experience supporting multiple executives.
• Professional services background preferred but not essential.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and file‑sharing platforms such as Box.
• Experience with CRM platforms (e.g., Salesforce) and expense tools (e.g., Concur) is advantageous.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Box
• Salesforce (or similar CRM)
• Concur (expense management)