Executive Assistant – M&A / Capital Markets

About the role

MinterEllison is seeking an experienced Legal Executive Assistant to support its high‑performing M&A and Capital Markets team in Sydney. You will work closely with the Practice Group Leader and senior fee earners, providing proactive administrative support that ensures smooth operations and exceptional client service.

Key responsibilities

• Comprehensive diary and travel management for senior stakeholders.
• Coordinating confidential communications and handling sensitive information.
• Planning and executing events and logistics.
• Providing client liaison and relationship support.
• Managing files, including opening/closing matters and electronic filing.
• Preparing monthly billing, client reporting, and invoicing.
• Reconciling AMEX statements.
• Printing, filing, and general administrative duties.
• Undertaking additional tasks as required.

Required profile

• Strong understanding of MS Office applications.
• Exceptional organisational and prioritisation abilities.
• Excellent interpersonal and communication skills, confident at all levels.
• Proven experience supporting multiple senior stakeholders.
• Ability to thrive under pressure and manage competing priorities.
• High attention to detail and accuracy.
• Flexible, adaptable and proactive approach.

Required skills

• MS Office

What we offer

• Opportunity to work on industry‑leading mandates for top‑tier clients.
• Collaborative, high‑performing team environment.
• Access to AI tools and emerging technologies to enhance efficiency.
• Flexible working arrangements supporting sustainable ways of working.
• Comprehensive social, financial and health benefits package.