Executive Assistant – Legal Team

About the role

MinterEllison is seeking an experienced Executive Assistant to provide high‑quality administrative support to its busy Sydney Real Estate legal team. This full‑time, permanent position offers a chance to develop a career within a leading Australian law and consulting firm.

Key responsibilities

• Manage file and document processes, including matter opening/closing, electronic and physical filing, scanning, printing, photocopying and archiving.
• Produce and proof‑read documents in Word, Excel, PowerPoint, OneNote and other tools following firm style guides.
• Handle complex client billing, reporting, and financial hygiene tasks such as debt collections, voucher requests and client monies.
• Arrange travel, bookings and expense reconciliation in line with policy and cost guidelines.
• Maintain high‑level diary and calendar management, coordinating internal and external meetings, monitoring emails and handling calls.
• Perform general administrative duties and ad‑hoc tasks as required.

Required profile

• Proven experience as a high‑performing secretary or executive assistant, preferably within a legal or professional services environment.
• Excellent prioritisation, organisational and time‑management abilities.
• Strong attention to detail and accuracy in document handling and financial tasks.
• Ability to work autonomously while supporting a collaborative team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft OneNote

What we offer

• Opportunities to work on industry‑leading mandates for top‑tier clients.
• Access to AI tools and emerging technologies to enhance efficiency.
• Flexible, sustainable ways of working and a comprehensive benefits package.