Executive Assistant

About the role

RPM Global, a mining enterprise technology and training provider, is looking for an experienced, highly organised and proactive Executive Assistant to support its Chief Executive Officer and help with broader administration across the business. The role combines traditional executive and personal assistant duties with wider administrative support, including leadership and mentoring across the Administration team. It is a full-time position based in the Brisbane CBD office.

Key responsibilities

• Provide day-to-day executive and personal assistance to the CEO, including managing a busy diary, scheduling conflicts and competing priorities.
• Coordinate domestic and international travel, including flights, accommodation, transport and detailed itineraries.
• Organise appointments, functions, lunches and dinners, and assist with company events, conferences and training sessions.
• Prepare and manage correspondence, documents, presentations and reports, and prepare the CEO for meetings.
• Handle expenses, credit card reconciliations and other administrative requirements, and liaise with suppliers and service providers.
• Support the Executive Leadership Team, projects and business initiatives, and follow up on actions and commitments.

Required profile

• Previous experience as an Executive Assistant or Personal Assistant, preferably supporting a CEO, Managing Director or senior executive.
• Excellent organisation and time-management skills, able to handle multiple priorities and adapt when plans change.
• Strong written and verbal communication, attention to detail, sound judgement and independence.
• Discretion with confidential information and confidence dealing with employees, customers, suppliers and senior stakeholders.
• Experience in technology, software, mining, professional services or international business is advantageous.

Required skills

• Strong Microsoft 365 skills, especially Outlook, Word, PowerPoint and Teams.
• Experience coordinating domestic and international travel.