Executive Assistant

About the role

Optus is seeking a proactive Executive Assistant to provide high‑level administrative support to two senior leaders. This role is ideal for someone who thrives in a fast‑paced environment, can juggle competing priorities, and enjoys building strong relationships across teams.

Key responsibilities

• Manage complex calendars, coordinate meetings, book rooms and catering, ensuring alignment with executive priorities.
• Prepare meeting materials such as agendas, presentations, and documentation; attend meetings to capture actions when required.
• Support email management by prioritising, filing, and tracking follow‑ups and responses.
• Coordinate domestic and international travel, accommodation, and conference logistics.
• Process expense claims in line with corporate policies and deadlines.
• Assist with onboarding, event coordination, property moves, and purchase order administration.
• Maintain team documentation, including org charts, distribution lists, and compliance tracking.
• Support broader team initiatives such as HR admin, reporting line changes, and internal communications.

Required profile

• Excellent interpersonal and communication skills with a professional and personable approach.
• High attention to detail and strong organisational abilities.
• Ability to multitask, manage tight deadlines, and adapt to changing priorities.
• Discretion, confidentiality, and a proactive mindset.
• Collaborative team player with a flexible, can‑do attitude.

Required skills

• Proficiency with Microsoft Office and corporate systems.

What we offer

• Competitive remuneration and employee discounts, including $80 monthly credit and 25% off Optus products.
• Vibrant campus with cafés, convenience store, chill‑out zones, GP, post office, gym and on‑site childcare.
• Generous leave policies, including additional ‘Connected’ days and up to 16 weeks paid parental leave.
• Access to Optus U micro‑credentials and employee‑led diversity networks.