Executive Assistant – Complex Liabilities Insurance & Regulation

About the role

The Complex Liabilities Insurance and Regulation team at MinterEllison is seeking a proactive Legal Executive Assistant to support its Claims function, including Medical Malpractice and General Insurance matters. You will work closely with lawyers, clients, and external stakeholders, ensuring smooth administrative operations and high‑quality court filings.

Key responsibilities

• Manage comprehensive email and diary coordination, scheduling meetings and appointments.
• Liaise with clients, barristers, and internal/external stakeholders.
• Prepare court books, briefs, and draft court documents in line with procedural requirements.
• File court documents promptly and accurately with the relevant courts.
• Draft correspondence, produce documents and amendments using established precedents.
• Maintain and update case databases using Elite software.
• Handle high‑volume file management, including opening, closing, and electronic filing.
• Perform general administrative duties such as filing, photocopying, scanning and conducting searches.
• Assist with monthly billing, client reporting and basic accounting tasks.

Required profile

• At least 2 years of legal secretarial or executive assistant experience, preferably in litigation.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication.
• Self‑starter attitude, enthusiastic and proactive.

Required skills

• Proficiency with Elite case‑management software.

What we offer

• Opportunity to work on industry‑leading mandates for top‑tier clients.
• Collaborative, high‑performing team that values diversity, curiosity and inclusion.
• Access to AI tools and emerging technologies to enhance efficiency.
• Flexible, sustainable ways of working and a comprehensive suite of social, financial and health benefits.