AI-Native Executive Assistant to the Founder

About the role

We are a global e‑commerce business looking for an AI‑native Executive Assistant to become the founder’s right hand. This is a hands‑on, technology‑driven position that blends traditional executive support with advanced AI workflow automation.

Key responsibilities

• Manage the founder’s daily rhythm: priorities, inbox, follow‑ups, and decision queues.
• Draft emails and communications in the founder’s voice.
• Own operational backbone tasks such as multi‑entity bookkeeping, compliance administration, and coordinating international shipments, customs paperwork, and carriers.
• Design, document, and automate repeatable processes using AI and appropriate tooling.
• Take ownership of cross‑functional tasks across the business, not limited to a single department.

Required profile

• Fluent with AI and large‑language‑model tools, using them for real‑world work.
• Exceptionally organized, resourceful, and comfortable navigating ambiguity.
• Independent problem‑solver who researches, tests, and implements solutions without extensive hand‑holding.
• Strong numerical aptitude and willingness to engage with finance and logistics details.
• Clear communicator capable of writing in another person’s voice.
• Based in Australia or able to work primarily on Sydney business hours.

Required skills

• AI tools and LLM platforms
• Bookkeeping software basics
• Customs paperwork processing
• Logistics coordination tools
• Process automation tools (e.g., workflow builders, scripting)

What we offer

• Full‑time permanent position with flexibility to shape the role as you grow.
• Opportunity to work directly with the founder and influence the entire business.
• Dynamic, distributed team environment focused on innovation.