Administrative Assistant – Sydney

About the role

The Seminaries and Institutes department is seeking a dedicated Administrative Assistant to support its Sydney office. This permanent part‑time role (30.4 hours per week) reports to the SAI Coordinator and offers the chance to contribute to a meaningful educational mission in a collaborative environment.

Key responsibilities

• Compile data and prepare memos, reports, spreadsheets (including charts and graphs) and presentations using various software.
• Conduct research, analyse information and make recommendations.
• Take meeting minutes and manage related documentation.
• Schedule meetings, appointments and maintain calendars using computer applications.
• Provide one‑to‑one administrative training to teachers, organise council meetings and arrange refreshments.
• Support projects and programs such as social media posts, event creation and invitations.
• Handle moderately complex telephone and email enquiries.
• Reconcile expenses, order and maintain stock while adhering to the office budget.
• Occasionally work outside regular office hours as needed.

Required profile

• High School Diploma or equivalent.
• Entry‑level experience in administrative support.
• Strong written and verbal communication with a professional approach.
• Ability to organise, prioritise and manage multiple tasks effectively.
• Problem‑solving capability and independent issue resolution.
• Attention to detail and accuracy in document preparation.
• Maintain confidentiality and handle information with discretion.
• Strong interpersonal skills and collaborative attitude.
• Reliability, professionalism and a positive attitude.
• Proof of legal right to work in Australia; police background check may be required.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint