Administrative Assistant - Junior School

About the role

Somerset College, an IB World School on the Gold Coast, is looking for an Administrative Assistant for its Junior School. The role is full time, Monday to Friday during school terms, and reports to the Head of Junior School. It provides reception, attendance, data management and general administrative support to staff, students and families, and is the first point of contact for visitors, parents and other stakeholders.

Key responsibilities

• Provide professional reception services and welcome visitors, parents, students and contractors
• Handle telephone, email and in-person enquiries promptly and courteously
• Coordinate student attendance, including absentee notifications, class roll monitoring and data entry in College systems
• Maintain accurate records and databases, and support document filing across electronic systems
• Assist with general administrative tasks and projects as directed by the Head of Junior School
• Support the preparation and maintenance of Junior School publications and communications
• Contribute to College initiatives, events and activities as required
• Collaborate with staff, students and families to support the school's educational mission

Required profile

• Previous administration, reception or customer service experience, ideally in an education setting
• Demonstrated accuracy in data entry and record management
• Strong organisational skills and the ability to manage competing priorities in a busy school environment
• Ability to work independently and collaboratively
• Current Blue Card (Working with Children Check) or ability to obtain one before starting; First Aid, CPR, Anaphylaxis, Asthma or Epilepsy management experience or certification is desirable

Required skills

• Strong digital literacy and confidence with Microsoft Office applications, databases and administrative systems
• Excellent interpersonal and communication skills

What we offer

• Competitive remuneration and employee benefits including an onsite gym, barista and catering services, and an Employee Assistance Program
• Modern campus facilities and professional growth opportunities
• An ideal location on the Gold Coast

To apply, submit a cover letter and resume with two referees through the employer's online application process; applications are assessed as they arrive.