Administration Officer - Facilities

About the role

The City of Kalgoorlie-Boulder is seeking an Administration Officer - Facilities to join its Facilities team. Reporting to the Manager Facilities, the role provides high-level administrative, financial and operational support for the management of City facilities, with a strong focus on the Goldfields Arts Centre but also covering the wider Facilities portfolio. Applications are open until a suitable pool of candidates is received.

Key responsibilities

• Provide administrative support to the Manager Facilities, including diary management, meeting coordination and document preparation
• Prepare agendas, minutes, reports, correspondence and action registers
• Support purchasing, accounts processing, reconciliations and financial administration
• Assist with budget monitoring, expenditure tracking and financial reporting
• Maintain records, registers and compliance documentation in line with governance requirements
• Monitor financial transactions and assist with investigating discrepancies
• Work with facility staff on operational and business improvement initiatives and provide administration support across the City's facilities as required

Required profile

• Experience in administration, business support or office coordination
• Well-developed financial administration skills, including accounts processing and reconciliations
• Strong organisational abilities and excellent written and verbal communication skills
• High attention to detail, accuracy and a proactive approach to problem-solving
• Ability to build relationships with a diverse range of stakeholders and work across a portfolio of community facilities
• Local government experience or an understanding of governance frameworks is highly regarded

Required skills

• Advanced Microsoft Office skills
• Confidence using business systems

What we offer

• Starting salary of $86,477.26
• Salary sacrificing and flexible working arrangements
• Superannuation with the City matching up to 3% of voluntary additional contributions
• Employee Assistance Program and training and development opportunities
• Free parking, subsidised gym/leisure centre membership and $300 annual reimbursement for use of City facilities
• Rebated childcare