Admin & Import Logistics Coordinator

About the role

We are looking for an experienced Admin and Import Logistics professional to join Dedece in Sydney. Based in Darlinghurst, you will ensure the smooth movement of high‑end furniture and lighting through the import supply chain, handling both administrative and logistics functions.

Key responsibilities

• Process purchase orders to suppliers with meticulous attention to detail.
• Expedite goods ex‑works and coordinate loading of multi‑supplier containers.
• Build and maintain relationships with suppliers.
• Prepare and manage import documentation, including customs declarations, bills of lading and commercial invoices.
• Coordinate with customs brokers and government agencies for clearance.
• Track shipments, maintain accurate import logs and update internal teams on schedules.
• Submit customs compliance paperwork in line with regulations.
• Manage freight forwarder services end‑to‑end and obtain optimal air‑freight and express quotes.
• Negotiate import costs, process invoices and reconcile logistics finances.
• Assist with problem‑solving, claims and issue resolution throughout the import process.
• Liaise with the warehouse team to provide receiving and delivery instructions.

Required profile

• Proven experience in international logistics, customs operations or a related supply‑chain administrative role.
• Strong knowledge of customs procedures, import regulations and documentation requirements.
• Excellent organisational and time‑management abilities, capable of handling multiple shipments simultaneously.
• Clear written and verbal communication skills for internal and external stakeholder interaction.
• High attention to detail and accuracy when processing documents and records.
• Ability to work independently and as part of a team.

Required skills

• Proficiency in Microsoft Office applications

What we offer

• Long‑established family‑based company
• Competitive remuneration with commission
• Job security and regular annual leave during Christmas holidays
• Salary range $80,000 – $100,000 AUD per year