Remote Bookkeeper & Administrator (Full-Time)

About the role

Smart Workforce Solutions is seeking an experienced Bookkeeper / Administrator to support the financial and administrative functions of a family‑owned Australian catering and events company. The position is fully remote, working 9 am‑5 pm Sydney time, and reports to the management team.

Key responsibilities

• Process, verify and code supplier invoices in Xero, match them with purchase orders and schedule payments.
• Reconcile supplier statements, maintain accurate supplier records and respond to enquiries.
• Generate customer invoices, monitor debtor balances, allocate payments and manage collections.
• Handle accounts receivable inbox, resolve billing disputes and process credit‑card payments using Caterease.
• Run fortnightly payroll for permanent and casual staff via Employment Hero, maintain payroll records and assist with onboarding.
• Review and allocate employee timesheets to appropriate cost centres.

Required profile

• Highly organised and detail‑oriented with a proactive approach.
• Ability to work independently in a fast‑paced remote environment.
• Strong communication skills and professional demeanor.

Required skills

• Xero accounting software
• Caterease invoicing system
• Employment Hero payroll platform

What we offer

• Salary of R25 000 per month (non‑negotiable)
• Full‑time remote contract
• Opportunity to work with a reputable catering and events business