Receptionist / Office Assistant

About the role

Pragma Lawyers is seeking a friendly and organised Receptionist / Office Assistant to be the first point of contact for clients and visitors. The role supports the entire team with a mix of front‑of‑house duties and general administrative tasks in a fast‑paced legal environment.

Key responsibilities

• Answer and direct phone calls, greet clients and maintain a professional reception area.
• Keep meeting rooms tidy, manage bookings and prepare conference facilities.
• Order weekly office supplies and ensure common areas are stocked and orderly.
• Maintain paper and electronic filing systems.
• Assist with diary and email management for senior staff.
• Provide day‑to‑day administrative support, including typing, proofreading and finalising documents.
• Handle building management queries and general office queries.

Required profile

• Minimum 2 years experience in an office administration or receptionist role.
• Ability to work under pressure, prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• High attention to detail, punctual and reliable.
• Team‑oriented with a flexible and adaptable approach.

Required skills

• Proficiency with Microsoft Office (Word, Excel).
• Experience using Microsoft PowerPoint.
• Experience using Microsoft Outlook.
• Comfortable learning new online management systems.

What we offer

• Opportunities for long‑term career progression within a fast‑growing law firm.
• Generous incentives, paid parental leave and wellbeing programs.
• Modern office located in the heart of Subiaco with state‑of‑the‑art facilities.