Receptionist & Administrative Assistant (Part‑time)

About the role

We are looking for a friendly and organised Receptionist & Administrative Assistant to be the first point of contact for clients at our North Parramatta law firm. This part‑time, on‑site position supports the Principal Solicitor and legal team with day‑to‑day administrative tasks and may evolve into a full‑time role.

Key responsibilities

• Answer telephone calls, greet clients and record accurate messages.
• Manage appointments, conference bookings and initial consultation enquiries.
• Assist with diary management, client follow‑ups and email monitoring.
• Open and maintain electronic client files in Smokeball, saving emails, documents and transcripts correctly.
• Handle general office administration, supplies and event registrations.
• Maintain a professional and welcoming reception area and overall office environment.

Required profile

• Friendly, professional and confident when speaking with clients.
• Reliable, punctual and well‑organised.
• Careful and accurate handling of information.
• Discreet with a strong commitment to confidentiality.
• Willingness to learn, take initiative and manage competing tasks in a busy environment.

Required skills

• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience using or willingness to learn Smokeball legal practice management software.

What we offer

• Part‑time role with potential to become full‑time.
• Training provided for legal industry procedures.
• Remuneration aligned with the Legal Services Award 2020.