Project Site Administrative Assistant

About the role

Multicultural Consulting is looking for a Project Site Administrative Assistant to provide administrative support to the Melton project. The role covers data entry, financial record keeping, report compilation, form processing, stakeholder communication, meeting organisation and event logistics, and general secretarial support.

Key responsibilities

• Act as the first point of contact, welcoming and directing project visitors
• Maintain project security by following procedures and controlling access, such as issuing visitor badges and managing sign-in
• Oversee and coordinate management diaries, including scheduling and calendar planning
• Maintain project filing and database systems, storing information accurately and safely
• Process expenses and invoices in line with contractual obligations
• Prepare correspondence, documents, reports, presentations and publications for the project
• Assist with day-to-day site office operations and help with project kitchen duties as required
• Arrange and attend meetings, conferences and functions, take and distribute minutes, and make travel and accommodation arrangements
• Provide customer service to clients, vendors, subcontractors and community stakeholders
• Keep the office workspace, supplies and equipment tidy
• Coordinate internal and client meetings, prepare agendas, type minutes and distribute them

Required profile

• Certificate II, III or IV in Business Administration
• 5-8 years of experience in an office environment
• Experience supporting at a senior level
• Basic knowledge of accounts, data and administrative management practices
• Proficiency in English, verbal, written and spelling, with professional communication skills
• Knowledge of administrative practices, document management procedures and records management systems

Required skills

• Proficient computer skills and knowledge of the Microsoft Office Suite
• Use of basic software and other systems

To apply, candidates send their resume to the Multicultural Consulting careers team.