Office Coordinator

About the role

A recruitment agency has partnered with a well-established, privately owned property development and construction group to recruit an Office Coordinator for its growing Melbourne team. Working closely with senior management and the development and construction teams, the role keeps the office running smoothly while providing administrative and operational support. It is a full-time, permanent position.

Key responsibilities

• Manage the day-to-day coordination of the office so that everything runs efficiently
• Provide administrative support to senior management and the wider development and construction teams
• Coordinate meetings, calendars, travel arrangements and internal communications
• Manage office supplies, suppliers, contractors and general office requirements
• Assist with documentation, filing, correspondence, reporting and database management
• Support onboarding of new employees and coordinate general HR administration
• Liaise with internal departments, external consultants, clients and suppliers
• Assist with company events, team functions and ad hoc business projects

Required profile

• Previous experience in an Office Coordinator, Office Manager, Team Assistant or Administration role
• Experience in property development, construction, real estate or a similar environment is highly regarded
• Exceptional organisation and time management, able to juggle competing priorities
• Strong communication skills and a friendly, professional approach
• Proactive, hands-on attitude and excellent attention to detail

Required skills

• Confidence using Microsoft Office and general business systems

What we offer

• An established, growing Melbourne-based property development and construction group
• An experienced, approachable and supportive leadership team
• A varied role with plenty of autonomy and responsibility
• A collaborative, down-to-earth and family-oriented working environment
• Opportunity to grow your role as the business expands