Legal Assistant

About the role

St Vincent de Paul Society Queensland, including Vinnies Housing and Vinnies Retail Stores, is looking for a Legal Assistant to provide timely administrative support to its Legal team, which sits within the broader Legal and Governance team. The role is full-time, maximum 38 hours per week, based in South Brisbane, and covers a vacancy arising under parental leave for at least 12 months.

Key responsibilities

• Administer Onboard, the board management software, and Lawmaster, the legal practice management software.
• Provide clerical support in a professional and timely manner, manage databases and systems including general file management.
• Prepare governance and legal reports and records.
• Update and maintain SharePoint pages and the document library so internal users have the right information and resources.
• Handle financial support tasks such as processing invoices, credit card management, receipt reconciliations and purchase orders.
• Support the legal team by reporting, distributing documents and preparing documentation.
• Review and update work practices so procedures reflect best practice and deliver services efficiently.
• Manage outgoing and incoming mail, filing, scanning, photocopying, and travel and accommodation arrangements as directed.
• Support project work initiatives for the Legal and Governance functions.

Required profile

• Certificate III in Business Administration or equivalent professional experience.
• Previous experience as a Legal Assistant supporting a diverse in-house legal team.
• Experience in Property/Leasing, Insurance and/or Wills & Estates in an administrative or assistant capacity is advantageous.
• Professional demeanour, able to work with a diverse range of stakeholders and build rapport.
• Attention to detail and data accuracy.
• An appropriate visa to work in Australia/New Zealand.

Required skills

• Superior organisational skills.
• Strong computer literacy, including Microsoft Office.

What we offer

• Pay of $40.89 to $43.85 per hour plus superannuation and NFP salary packaging.
• NFP salary packaging of up to $15,900 annually, plus $2,650 for meals and entertainment.
• Employee Assistance Program and Medibank health insurance discounts.