Legal & Administration Assistant

About the role

We are looking for a proactive Legal & Administration Assistant to join the Credit & Loan Management team at Pallas Capital in Melbourne. The role supports the settlement and funding of our commercial real estate loan portfolio, working closely with internal stakeholders, external solicitors and borrowers.

Key responsibilities

• Manage loan files from formal approval through to settlement and funding in partnership with the Credit team.
• Coordinate and book settlements, prepare settlement checklists and supporting documentation.
• Monitor outstanding conditions precedent and post‑settlement requirements to ensure timely completion of funding milestones.
• Conduct legal, company and property‑related searches as required.
• Maintain accurate loan, security and settlement records, registers and related documentation within internal systems.
• Track critical dates, document execution requirements and security registrations.
• Manage Equifax and title alerts, discharge documentation and consent requests.
• Support compliance record‑keeping, audit requirements and document retention obligations.
• Liaise with internal stakeholders, solicitors and external parties to facilitate efficient settlements.
• Provide administrative support to the Legal team, including inbox management, correspondence and reporting activities.

Required profile

• 2–5 years’ experience in loan settlements, conveyancing, mortgage operations, legal support or loan administration.
• Previous experience as a legal assistant, settlements officer, lender or administrative support role.
• Demonstrated understanding of loan settlement processes; PEXA experience highly regarded.
• Excellent attention to detail and a high level of accuracy when handling legal, loan and settlement documentation.

Required skills

• PEXA
• Equifax