HVAC Bookkeeper & Administrative Support Specialist (Remote)

About the role

We are looking for an experienced bookkeeper with strong Ascora expertise to manage financial and operational systems for a residential heating and cooling business in Adelaide. The role is fully remote, part‑time, supporting a small team of field technicians during high‑volume seasonal periods.

Key responsibilities

• Complete bank reconciliations consistently to keep financial records accurate and up to date.
• Run regular reports in Ascora to verify technician compliance and workflow accuracy.
• Build and maintain performance scoreboards showing job values, time utilization, and key metrics.
• Monitor technician activity, flag discrepancies and support invoicing and quoting during peak periods.
• Identify opportunities to streamline reporting and administrative workflows.
• Maintain organized documentation of processes and recurring tasks.
• Provide reliable backend support during seasonal demand surges.

Required profile

• Proven experience with bank reconciliation and bookkeeping tasks.
• Proficiency with job‑management or scheduling software; Ascora experience is a strong advantage.
• Ability to create dashboards and scorecards from raw data.
• Strong attention to detail and accuracy in financial record‑keeping.
• Comfortable working independently with minimal supervision and reliable internet connection.

Required skills

• Bank reconciliation
• Bookkeeping
• Ascora job management software
• Dashboard creation
• GST reporting (Australian business practice)

What we offer

• Fully remote work with flexible part‑time hours.
• Opportunity to support a growing residential service business during its busiest season.
• Autonomy over backend operations with room to optimise processes.
• Ongoing work potential as additional backend tasks are identified.
• Month‑to‑month engagement with no long‑term contract lock‑in.