Executive Assistant to Deputy Project Director

About the role

The Executive Assistant to the Deputy Project Director provides high‑level administrative and coordination support, enabling the leader to operate efficiently in a dynamic environment. This role manages priorities, streamlines communication and fosters stakeholder relationships across the Snowy 2.0 pumped‑hydro project.

Key responsibilities

• Coordinate travel, accommodation and visa requirements for domestic and international trips, and manage the Deputy Project Director’s diary.
• Handle incoming and outgoing communications, expense claims, and provide day‑to‑day administrative support to the Director and wider management team.
• Establish strong working relationships with internal leadership, Snowy Hydro EAs and external stakeholders, and serve as a liaison for meetings and events.
• Develop agendas, record minutes, prepare and distribute reports, executive and board papers, and ensure timely submission of documentation.

Required profile

• Certificate IV in Business Administration or equivalent industry experience.
• Class C Driver’s Licence and White Card.
• Minimum 5 years’ experience providing high‑level administrative support to senior managers.
• Excellent written and verbal communication, strict confidentiality, and strong judgement.

Required skills

• Proficiency with Google Suite.
• Proficiency with Microsoft Office Suite.

What we offer

• Competitive salary.
• Employee Assistance Program (EAP).
• Paid parental leave.
• Qantas Club Membership discounts.
• Professional development opportunities.