Executive Assistant to CEO

About the role

The Executive Assistant to the CEO provides high‑level administrative support in a fast‑paced manufacturing environment. You will manage the CEO’s calendar, coordinate meetings and travel, and act as a confidential liaison with internal and external stakeholders. Strong Mandarin and English business communication skills are essential for liaising with Australian operations and China‑based partners.

Key responsibilities

• Manage the CEO’s calendar, schedule appointments, and arrange meetings, events, and travel.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Attend meetings, record minutes, follow up on action items, and track key deliverables.
• Screen and prioritize emails, calls, and requests, redirecting as appropriate.
• Coordinate board meetings and executive‑level communications, ensuring timely documentation.
• Assist with briefing materials, strategic documents, and confidential reports.
• Support various business projects and initiatives as directed by the CEO.
• Identify opportunities to improve office efficiency and executive support systems.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
• Exceptional organisational, time‑management and multitasking abilities.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to work independently, prioritise tasks and remain calm under pressure.

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with digital collaboration tools.

What we offer

• Scheduled RDO program.
• Employee Assistance Program.
• Bi‑monthly BBQs and Employee of the Month recognition.
• Supportive, diverse and friendly team environment.
• Free on‑site parking.