Executive Assistant to CEO & COO

About the role

This is a high‑trust, full‑time Executive Assistant position supporting the CEO and COO of a private‑equity firm in Sydney CBD. The role blends professional and personal support, offering a partnership with two senior leaders and occasional overseas travel.

Key responsibilities

• Manage complex diaries, travel arrangements, and meeting logistics for both executives.
• Coordinate personal commitments, client entertainment, exclusive events, and lifestyle support with discretion.
• Prepare meeting papers, presentations, briefing packs and follow‑up actions.
• Build and maintain strong relationships across the business and with external stakeholders.
• Anticipate executive needs, protect their energy, and enable focus on strategic priorities.

Required profile

• Exceptional ability to manage competing priorities and make confident decisions.
• Highly organized, detail‑oriented and able to bring order to fast‑moving environments.
• Polished, professional communication style with people at all levels.
• Flexible mindset, willing to work beyond standard hours when required.
• Trusted, reliable and able to become an integral part of the leadership team.

Required skills

What we offer

• Competitive salary of $150,000 + superannuation.
• Opportunity to work closely with senior executives in a dynamic private‑equity environment.
• Exposure to a broad network of clients, investors, philanthropists and art collectors.
• Potential for overseas travel and varied day‑to‑day responsibilities.