Executive Assistant (Retail Division)

About the role

ANZ is seeking a highly organised and proactive Executive Assistant to support 2–3 Group 2 Executives within the Retail Division. This pivotal role sits at the heart of a fast‑paced executive environment, allowing senior leaders to focus on strategic priorities while you manage complex schedules and day‑to‑day operations.

Key responsibilities

• Manage complex calendars, schedule meetings and coordinate competing priorities for multiple senior executives.
• Arrange domestic and international travel, including itineraries, accommodation and expense management.
• Prepare, review and format executive correspondence, presentations, reports and briefing materials.
• Support leadership meetings through agenda preparation, minute‑taking and action tracking.
• Liaise between executives and internal/external stakeholders, ensuring timely follow‑up of actions.
• Handle confidential information with the highest degree of discretion.
• Assist in planning and executing off‑sites, town halls and other strategic events.
• Conduct research, compile data and produce reports to aid executive decision‑making.
• Identify and implement process improvements to boost administrative efficiency.

Required profile

• Significant experience supporting senior executives in a large, complex organisation.
• Proven ability to juggle multiple, competing priorities while maintaining meticulous attention to detail.
• Outstanding organisational, planning and time‑management capabilities.
• Strong written and verbal communication skills, confident when engaging stakeholders at all levels.
• Sound judgement, resilience and the capacity to work independently in a fast‑moving environment.
• High professionalism, integrity and discretion when handling sensitive information.

Required skills

• Advanced Microsoft Office proficiency, including Outlook, PowerPoint, Word and Teams.