Executive Assistant

About the role

The firm is seeking a highly organised Executive Assistant to support one of its Partners. The role involves managing the Partner’s calendar, handling correspondence, preparing meeting materials and providing general administrative support across the legal team.

Key responsibilities

• Manage calendar and schedule meetings for the Partner.
• Respond to emails and document requests on the Partner’s behalf.
• Draft slides, meeting notes, briefs and other legal documents.
• Prepare and process billing, print, file, scan and photocopy documents.
• Liaise with accounts to settle invoices as needed.
• Handle telephone communications with barristers, solicitors and clients.
• Index and manage client disclosure and court documents, both physical and electronic.
• Maintain and update precedents and support 4‑5 solicitors as required.
• Set up conferences, manage document formatting and provide basic IT support.

Required profile

• Bachelor’s degree or equivalent experience.
• Proven experience as an Executive Assistant or Legal Secretary in a law firm.
• Strong organisational, detail‑oriented and multi‑tasking abilities.
• Excellent written and verbal communication skills.
• Ability to follow up diligently and manage multiple priorities.

Required skills

• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).