Executive Assistant & Administration Coordinator – Perth

About the role

Reporting to the Head of WA Asset Projects (WAAP), you will join a dynamic leadership team as the Executive Assistant and Coordinator of Administration. You will drive performance and efficiency across WAAP’s corporate, administrative and operational routines.

Key responsibilities

• Manage the Head of WAAP’s diary, travel arrangements and time‑management activities.
• Lead the WAAP Administration team in line with the BHP Operating System (BOS).
• Coordinate and prepare documents, reports and inputs for portfolio‑level review and approval.
• Execute portfolio‑level administrative processes, including team calendars, events, vendor administration, travel requests and purchasing management.
• Organise and support key meetings, training sessions and corporate events.
• Facilitate continuous improvement routines and activities across the administration function.

Required profile

• Proven experience providing executive‑level administrative support.
• Strong organisational and time‑management abilities.
• Ability to lead and motivate a team of professionals.
• Familiarity with corporate governance and document control processes.

Required skills

What we offer

• Flexible working options and generous parental leave policies.
• Opportunities for professional development within a global organisation.
• Competitive salary package with performance bonuses and an employee share program.