Corporate Office Assistant

About the role

A recruiter representing a well-established wealth management firm is seeking a proactive, polished and detail-oriented Corporate Office Assistant for its Adelaide office. The role represents the firm as the welcoming face and operational backbone of its Adelaide practice, delivering a first-class experience for high-net-worth clients while providing administrative, event and facilities coordination to the local Advisory and national support teams.

Key responsibilities

• Front of house and reception: act as the first point of contact, greeting premium clients and visitors, managing incoming calls and directing enquiries professionally and discreetly.
• Meeting and event coordination: book meeting rooms, prepare rooms for executive meetings, organise catering, help with video conferencing and AV setup, and support marketing and client event planning.
• Team and advisory support: provide administrative assistance to Investment Advisers and Associates, including processing travel bookings and managing credit card expense claims.
• Office and facilities management: oversee mail, couriers, stationery and office supplies, coordinate maintenance and repairs, and keep client hospitality and kitchen areas pristine.

Required profile

• Proven track record as a team player who works across diverse teams and supports colleagues.
• Minimum of 3 years of experience in front desk reception, corporate administration or high-touch customer service.
• Impeccable verbal and written communication and a professional business presentation.
• Strong multitasking, prioritisation and attention to detail, with flexibility to work occasional evening hours for client events or functions.

Required skills

• Comfortable with digital tools, modern office software and virtual meeting technology.

To apply, candidates use the application link provided in the original advert.