Clerical Assistant – Perioperative Administration (Part‑time)

About the role

The Perioperative Administration team at Royal Melbourne Hospital is seeking a part‑time Clerical Assistant to provide front‑of‑house and administrative support for operating theatres. You will work at the theatre front reception and assist the floor coordinator and other perioperative staff as needed.

Key responsibilities

• Greet visitors, answer phones and maintain a professional front‑of‑house presence for the operating suite.
• Attend meetings, take minutes and liaise with theatre staff, hospital employees and external representatives.
• Manage staff lockers, theatre access, consumables, deliveries and maintenance requests.
• Admit, transfer and discharge patients; provide clerical and basic IT support to perioperative staff and wards.
• Assist the Theatre Floor Coordinator, audit documentation, run reports and scan/upload post‑op documents to Epic.

Required profile

• Highly developed customer service, interpersonal and communication skills, including a professional telephone manner.
• Relevant clerical experience with strong administrative and computer skills, especially the Microsoft Office suite.
• Knowledge of medical terminology and ability to present professionally.
• Demonstrated initiative, problem‑solving ability, flexibility and reliability.
• Commitment to the hospital’s values of people‑first, kindness and excellence.

Required skills

• Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with medical terminology.
• Experience with Electronic Medical Records systems, preferably Epic and iPM.

What we offer

• Salary packaging options to maximise take‑home pay.
• Comprehensive health and wellbeing programs, including Employee Assistance and Fitness Passport.
• Ongoing learning, development and career progression opportunities.
• A supportive and inclusive team environment.