Administrative Assistant

Administration Coordinator - MelbourneAbout the RoleWe are seeking a highly organised and proactive Administration Assistant to provide comprehensive business and operational support across teams and stakeholders. This role is responsible for ensuring the smooth coordination of daily activities, enhancing organisational efficiency, and supporting cross-functional initiatives through effective administration, communication, and process improvement.Working independently and collaboratively, you will play a key role in managing schedules, maintaining documentation, coordinating activities, and driving administrative excellence across the business.Key ResponsibilitiesManage calendars, meetings, travel arrangements, and scheduling activitiesMaintain accurate filing systems, records, and administrative documentationPrepare, edit, proofread, and format professional business documents and reportsCoordinate communications, correspondence, and stakeholder enquiriesMonitor expenses, reporting requirements, and general office administrationSupport project teams with administrative coordination and tracking of deliverablesAssist in the development and continuous improvement of administrative processesEnsure activities are completed in accordance with company policies and proceduresProvide timely updates on project and operational activities to relevant stakeholdersSkills and ExperiencePrevious experience as an Administrative Coordinator, Team Assistant, Executive Assistant, or similar roleStrong organisational and time management skills with the ability to manage multiple prioritiesExcellent written and verbal communication skillsHigh attention to detail and commitment to producing quality workStrong proficiency with Microsoft Office Suite, collaboration tools, and business systemsAbility to work independently while building effective working relationships across teamsA proactive approach to problem-solving and process improvementExperience supporting projects, reporting activities, and stakeholder coordination Strong administrative and business support capabilityIf you're a highly organised administration professional who enjoys supporting teams, coordinating activities, and making a positive impact, we'd love to hear from you. Apply nowMadhuri MhantaKey Accounts ConsultantLet's Connect 61 386 334 112ManpowerGroup is committed to being a Diversity Confident Recruiter and encourages applications from people from a diverse range of backgrounds, including people with a disability. Please indicate your preferred method of communication in your resume and please let us know if you require any reasonable adjustments should you be contacted for an interview.Aboriginal and Torres Strait Islander people are encouraged to apply.By submitting your resume and other personal information with this application you are consenting to this information being collected in line with our privacy policy. Follow the link to learn more - QLD, licensee/s Manpower Services (Australia) Pty Ltd, LHL-02026-D5L4Q. State: QLD, LHL-02014-Y5F6D. State: SA, licensee/s Manpower Services (Australia) Pty Ltd, LHS 288856