Administrative Assistant – Company Secretariat

About the role

GHD is seeking an experienced Administrative Assistant to support its Company Secretariat team in Sydney. Reporting to the Company Secretary, you will play a pivotal role in ensuring smooth board‑level operations and robust corporate governance across the organisation.

Key responsibilities

• Prepare board and committee papers, agendas, minutes and high‑quality correspondence for senior stakeholders.
• Coordinate logistics for board and governance meetings, including venue booking, travel arrangements and end‑to‑end event management.
• Create and maintain complex documents, reports and presentations using Microsoft Office and internal systems.
• Collate, analyse and present data to support governance reporting and decision‑making.
• Monitor budgets, track variances and assist with financial reporting activities.
• Identify and escalate compliance risks, ensuring adherence to governance frameworks and policies.
• Provide guidance on administrative best practices and contribute to continuous improvement initiatives.
• Support procurement processes and broader team coordination activities.

Required profile

• Proven experience in an advanced administrative or executive support role, preferably within a corporate, legal or governance environment.
• Strong capability in document preparation, reporting and data analysis.
• Confidence working with senior stakeholders and handling board‑level material.
• Excellent organisational skills with the ability to manage complexity and competing priorities.
• High attention to detail and accountability.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and digital collaboration tools.

What we offer

• Opportunity to work in a globally connected, purpose‑driven organisation.
• High‑visibility exposure to senior leadership within a strategic function.
• Access to ongoing learning and development programmes.
• A culture that values integrity, collaboration and professional growth.