Administration Specialist

About the role

KBR's Melbourne office is looking for an Administration Specialist to join its Administrative Support team and report to the Melbourne Office Manager. The role covers general administrative duties and supports Engineers and Project Management staff in preparing documentation, reports and plans. It also includes reception coverage and mentoring junior team members.

Key responsibilities

• Support Engineers and Project Management staff in delivering and preparing documentation, reports and plans
• Format documents, create invoices and handle other financial administrative tasks
• Prepare meetings and facilitate training and onboarding requirements
• Organise travel and carry out other ad hoc tasks as required
• Provide reception coverage and support and mentor junior team members

Required profile

• Demonstrated experience (5 years or more) providing administrative support
• Previous administrative experience and strong teamwork skills
• Ability to build relationships with people from different professional backgrounds and communicate effectively, in person and in writing
• Rail Industry Worker (RIW) administration experience desirable
• Proven understanding of how an administration team functions

Required skills

• Experience using the Microsoft Office package; Microsoft Word, Microsoft Dynamics and Concur are a benefit
• Good time management, organisational, communication and numerical skills

What we offer

• Flexible working arrangements, with at least three days per week in the office
• Up to 8 additional hours of accrued flexible leave every 4 weeks
• Industry-leading salaries reviewed annually, salary packaging and novated leases
• Salary continuance (income protection), paid professional membership fees and life/health insurance discounts
• Paid parental leave, end-of-trip facilities and employee stock purchase plans
• Personal career development plans, growth and promotion opportunities