Accounts Payable & Administration Officer

About the role

Penrite Oil, a leading Australian manufacturer of lubricants, is seeking an Accounts Payable & Administration Officer to join its Dandenong South office. The role combines core accounts payable duties with front‑desk and general office support, providing a varied day‑to‑day experience.

Key responsibilities

• Reconcile supplier statements and perform statement checks.
• Match purchase orders to invoices and receipts, and code invoices in the Sage accounting system.
• Process and enter GL‑coded invoices, follow up on outstanding items and supplier queries.
• Maintain accurate filing and documentation systems for accounts payable.
• Serve as the first point of contact for visitors and incoming telephone enquiries.
• Manage incoming and outgoing mail, courier services and office stationery inventory.
• Coordinate catering for meetings, training sessions and company events.
• Administer Motorpass, Linkt, E‑Tag accounts and provide general administrative support to the Finance team.

Required profile

• 2+ years experience in accounts payable or finance administration.
• Strong attention to detail and high level of accuracy.
• Excellent organisational and time‑management abilities.
• Professional presentation with a confident, friendly telephone manner.
• Ability to prioritise tasks and work independently within standard office hours (9 am‑5 pm).

Required skills

• Sage accounting software.

What we offer

• Competitive salary based on experience ($65,000‑$80,000 AUD per year).
• Permanent full‑time role with consistent Monday‑to‑Friday hours.
• Supportive organisational culture with strong team engagement.