Workplace Mailroom Coordinator (Part-Time)

About the role

JLL is hiring a part-time Workplace Mailroom Coordinator in Brisbane to deliver on-site administration and logistics support within the mailroom. Working closely with the Workplace Lead, the role manages bookings, events and visitor coordination so that every interaction in client offices reflects the quality and care clients expect. It is a hands-on, people-focused position that blends operational precision with hospitality.

Key responsibilities

• Deliver on-site administration services across major office locations and help run the day-to-day running of office premises
• Set up meeting rooms for events, including furniture, audiovisual equipment and materials
• Maintain a safe, clean and organised office, lobby and conference room environment
• Provide mail services: receipt, identification, processing and distribution
• Scan incoming mail and cheques into digital mailboxes and manage secure destruction and storage of scanned correspondence
• Schedule courier services for outgoing mail and packages, and redirect PO box correspondence to the right centres
• Handle legal documents accurately, track lost items in transit with carriers, and support backfilling, systems support and invoicing
• Lift objects up to 15kg, carry out site inspections, coordinate contractors and troubleshoot simple technical issues
• Support reports, VIP meeting calendars, SOP updates, work orders via Corrigo and parking enquiries

Required profile

• Previous experience in a corporate or office environment
• Strong interpersonal, time management, organisational and customer service skills
• Problem-solving ability and strong verbal and written communication
• Preferred: mailroom experience, familiarity with facilities management systems, event or visitor management experience, attention to detail

Required skills

• Intermediate to advanced PC literacy in Word, Excel and PowerPoint
• Confident use of internet and email systems
• Preferred: Corrigo or similar work order platforms

What we offer

• Employee discounts on fitness, wellbeing and other brands
• 18 weeks paid maternity leave
• Private health insurance discounts and active social club
• Employee assistant program and paid time off for volunteer work
• Novated lease for EV cars