Site Administration Assistant - Capcoal Mine

About the role

Anglo American Australia operates five steelmaking coal mines in Queensland's Bowen Basin, including the Capcoal Mine at Middlemount. As Site Administration Assistant, you report directly to the Engineering & Maintenance Manager and act as the administrative backbone of the maintenance team, supporting work order management, scheduling coordination, reporting, travel administration, invoice processing and system maintenance. It is a Monday to Friday site role with the potential for a 9-day fortnight.

Key responsibilities

• Coordinate day-to-day administration across the Engineering & Maintenance department
• Prepare reports, presentations, meeting minutes and departmental communications
• Manage records, documentation and systems so information stays accurate, compliant and accessible
• Support maintenance planning through work order administration, scheduling coordination and equipment planning assistance
• Process travel arrangements, invoices, timesheets and other operational requirements
• Maintain KPI reports and support key business initiatives
• Build relationships with employees, leaders and site stakeholders, and identify ways to improve administrative processes

Required profile

• Experience supporting maintenance, engineering or operational teams in a site-based environment
• Understanding of maintenance processes, including work order management, asset management and condition monitoring
• Inventory or materials management experience
• Strong organisational skills, attention to detail and ability to manage competing priorities
• Excellent communication skills with a collaborative, team-focused approach

Required skills

• SAP, SHEMS, SIS (Hastings), Dingo or similar maintenance platforms

What we offer

• Permanent, full-time position with competitive salary, 12% superannuation and annual bonus
• Free camp accommodation and mess access, plus subsidised housing and relocation assistance if required
• FIFO (salary sac), DIDO or residential options available
• Discounted gym membership and Employee Assistance Program

Applications are made through the online application form, with CV and documents uploaded. Background checks may be required, and the closing date is 11 November 2026.