Senior Rental Coordinator

About the role

An established organisation in the mining equipment and services sector is looking for an experienced Senior Rental Administrator to join its team. Working closely with the Commercial Manager, you will oversee rental claims, billing and contractual recoveries while leading and supporting a team of Rental Coordinators. The role suits a detail-oriented, commercially minded person who enjoys working with data and improving processes.

Key responsibilities

• Lead and support the Rental Coordinator team, including workload allocation, training and development.
• Oversee monthly rental claims, invoicing, credits and reconciliations.
• Ensure billing accuracy and compliance with contractual terms.
• Manage rental back charges and contractual recoveries.
• Monitor outstanding claims, approvals and billing disputes, and investigate discrepancies to resolve billing issues.
• Maintain accurate contract records and supporting documentation.
• Identify opportunities to improve reporting, processes and commercial efficiencies.

Required profile

• 2-3 years' experience in rental administration, contract administration, billing or a similar commercial support role.
• Demonstrated experience coordinating or supervising a team.
• Strong analytical and problem-solving capabilities, with excellent attention to detail, organisation and time management.
• Confident communication and stakeholder management skills, with a proactive approach and ability to work independently and collaboratively.

Required skills

• Advanced Microsoft Excel, including complex spreadsheets, reporting and reconciliations.
• ERP or finance systems such as SAP, Pronto or Microsoft Dynamics 365 (highly regarded).

What we offer

• Permanent, full-time position based in Brisbane CBD, Monday to Friday.
• Attractive salary package.
• Retail, health insurance and lifestyle discounts, plus novated leasing benefits.
• Opportunity to lead and develop an administration team in a supportive environment.