Executive Assistant to the COO

About the role

Glencore Metals Australia is recruiting an Executive Assistant to report directly to the Chief Operating Officer (COO) in Brisbane, Queensland. The role ensures the smooth and efficient operation of the leadership team, requiring a highly organised, proactive and confident professional who manages competing priorities, builds stakeholder relationships and provides exceptional executive support.

Key responsibilities

• Manage the COO's diary, inbox and priorities, anticipate requirements, resolve conflicts and protect time for critical business priorities
• Coordinate domestic and international travel, including logistics, site access, inductions and safety requirements
• Act as first point of contact for the Office of the COO, handling enquiries from internal and external stakeholders
• Manage confidential information with integrity and discretion
• Own the business rhythm calendar for the leadership team, including meetings, monthly operational reviews, governance forums and planning and budget cycles
• Coordinate agendas, papers, presentations and minutes for leadership and governance forums
• Maintain the leadership team action and decision register and follow up with accountable owners
• Coordinate and consolidate operational performance reporting from sites, and prepare briefing packs, dashboards and summaries
• Prepare, review and quality-check executive and Group papers
• Manage budget tracking, expense reconciliation, purchase requisitions and approval workflows
• Maintain effective document management and records

Required profile

• Significant experience in a senior Executive Assistant, Business Manager or Executive Officer role supporting a C-suite or senior executive, ideally in mining, resources or heavy industry
• Demonstrated experience coordinating leadership team rhythms, governance forums and executive reporting
• Strong business acumen, with a working understanding of how an operating business measures, reports and manages performance
• Excellent written communication skills, able to turn complex information into clear briefings, papers and presentations
• Exceptional organisational skills and credibility to engage senior leaders and hold stakeholders to account
• High level of discretion, integrity and professional judgement

Required skills

• Advanced Microsoft 365, particularly Excel, PowerPoint and Outlook
• SAP and Power BI experience highly regarded