Executive Assistant to CEO (Sydney)

About the role

We are seeking a highly experienced Executive/Personal Assistant to support our CEO in a fast‑growing Australian technology company. The role blends business and personal assistance, requiring discretion, proactive problem‑solving and the ability to manage a complex, high‑visibility calendar.

Key responsibilities

• Full management of the CEO’s calendar, inbox and travel arrangements (domestic and international).
• Coordinate board meetings: scheduling, preparing packs, taking minutes, tracking actions and follow‑up.
• Support investor relations and commercial workstreams, including capital and debt processes.
• Handle personal administration such as appointments, household matters, memberships and correspondence.
• Maintain office workflow systems, BAU office management and special confidential projects end‑to‑end.
• Build and continuously improve the systems that keep the CEO’s office running efficiently.

Required profile

• Extensive experience as an Executive Assistant or Personal Assistant to senior leaders.
• Comfortable managing both business‑critical and personal tasks with equal professionalism.
• Demonstrated ability to handle confidential information without prompting.
• Calm under pressure, quick to adapt to travel changes and last‑minute requests.
• Proactive communicator who anticipates issues and resolves them before they arise.
• Commitment to a long‑term partnership and five‑day onsite presence.

Required skills

What we offer

• Competitive salary $120,000–$150,000 per year plus superannuation.
• Location in Sydney CBD with a modern office environment.
• Opportunity to work closely with a hands‑on CEO in a high‑growth tech business.
• Supportive, high‑performing team culture.