Executive Assistant – Support to Executive Team

About the role

We are seeking an experienced Executive Assistant to provide high‑level support to our executive team at PSC Insurance Brokers in Melbourne. The role is strategic, acting as a liaison between senior leaders and other departments, and contributes to the smooth operation of board and executive activities.

Key responsibilities

• Organise and coordinate Executive and Board meetings, including preparation of agendas, minutes and related documentation.
• Manage executives’ calendars, travel arrangements and correspondence.
• Prepare reports, presentations and internal communications such as the People Leaders Cascade.
• Handle board administration and ensure timely distribution of materials.
• Provide general office management, including stationery, catering and support for internal events.
• Act as the primary point of contact on behalf of the CEO with internal and external stakeholders.
• Participate in special projects of strategic importance and maintain confidentiality of sensitive information.

Required profile

• Strong experience in budgeting and data analysis.
• Excellent communication, negotiation and stakeholder‑management abilities.
• Proactive, self‑motivated and highly organised with the capacity to manage multiple priorities.
• Ability to work independently with sound judgement and discretion.
• Interest in the insurance industry and a collaborative team mindset.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel