Executive Assistant – Strategic Business Partner

About the role

The Executive Assistant will act as a strategic partner to the General Managers and Directors of W Digital, the digital technology arm of Woolworths Group. Based in vibrant Surry Hills, this hybrid, permanent position supports senior leadership in a fast‑paced, agile environment.

Key responsibilities

• Manage complex, rapidly changing calendars and travel itineraries for multiple senior executives.
• Plan, execute and align budgets for high‑impact leadership events such as town halls, off‑sites and workshops.
• Drive the operational rhythm by coordinating annual team cadences, monitoring executive budgets and handling invoice approvals and expense reconciliations.
• Facilitate executive correspondence and act as a trusted gatekeeper for internal and external stakeholders.
• Support People & Culture initiatives, including onboarding sessions and performance review scheduling, while maintaining confidentiality.
• Identify and implement process improvements to enhance day‑to‑day administrative efficiency.

Required profile

• 5+ years of dedicated experience supporting multiple senior executives (ratio 1:3‑1:4) in a fast‑moving corporate setting.
• Proven ability to thrive in an agile ecosystem and manage ambiguity.
• Strong organisational skills with a proactive, forward‑thinking mindset.
• Excellent communication and stakeholder‑management abilities.

Required skills

• Advanced calendar and travel management.
• Event planning and budget coordination.
• Financial processing including invoice approval and expense reconciliation.
• Confidential handling of sensitive information.

What we offer

• Permanent full‑time employment with hybrid working flexibility.
• Opportunity to work within a leading digital business of a major Australian retailer.
• Supportive, inclusive culture focused on growth and innovation.