Department Secretary – Westmead Hospital

About the role

Join a leading teaching hospital in Western Sydney and provide high‑quality secretarial and administrative support to a busy multidisciplinary Radiology department. You will help keep workflows moving across Nuclear Medicine, PET and Ultrasound services.

Key responsibilities

• Coordinate priorities, correspondence, diaries, leave, on‑call arrangements and travel for the Nuclear Medicine medical team.
• Arrange meetings, prepare agendas, take minutes and manage documentation for the multidisciplinary team.
• Handle purchasing, ordering, invoices, equipment and office administration while maintaining accurate records.
• Support quality assurance of the HPECM Database System and follow Radiology Information System workflows with a focus on privacy.

Required profile

• Demonstrated written and verbal communication skills and ability to deal with a wide range of staff and public enquiries.
• Proven ability to plan, prioritise and organise work to meet deadlines, both independently and as part of a team.
• Experience in a similar administrative role within a healthcare or related environment.

Required skills

• Proficiency with a wide range of computer programs and electronic systems (e.g., Microsoft Office suite).
• Ability to prepare agendas and take accurate minutes of meetings.