Administration Officer

About the role

Structability Consulting Engineers, part of the building insurance group Structability, is looking for an experienced, organised and proactive Administration Officer in Sydney. The role suits someone who can manage daily operations, coordinate workflows and support clients and internal teams with minimal supervision.

Key responsibilities

• Manage day-to-day office operations, including phones, emails, digital filing and workflow coordination
• Coordinate engineer schedules, job allocations and client updates
• Maintain accurate internal records, documentation and reporting
• Handle client enquiries, follow-ups and service updates
• Support management with administrative tasks and project coordination
• Assist with KPI monitoring and performance tracking
• Identify workflow issues and recommend improvements
• Support onboarding and training of junior staff when required
• Represent the company professionally

Required profile

• Previous administrative experience (2-3 years preferred)
• Experience coordinating teams, schedules or operational workflows
• Experience in engineering, construction or professional services administration
• Current driver's licence

Required skills

• Proficiency in Microsoft Office 360
• Familiarity with KPI tracking or reporting
• Strong organisational skills, attention to detail and problem-solving ability
• Written and verbal communication skills

What we offer

• A competitive salary above industry standards
• Loyalty and baby bonuses
• Career progression into senior administration or operations
• Regular company events