Sales & BD Coordinator (Executive Assistant)

About the role

A well-established, design-led Australian business is looking for an Executive Assistant to support its Business Development Lead. The role keeps the BD function running smoothly, from inbox and diary through to CRM, reporting and client follow-up, so the BD Lead can focus on winning work. It is a full-time, permanent position.

Key responsibilities

• Manage the Business Development Lead's inbox, diary, meetings and travel
• Keep the CRM accurate, logging meeting notes within 24 hours
• Prepare pre-meeting briefings and follow up after client meetings
• Coordinate client events and information sessions
• Assemble scoping packages and opportunity handover packs for the sales team
• Produce weekly and monthly BD reports, KPI summaries and board packs
• Run the BD team rhythm, including agendas, minutes and expenses
• Identify admin that could be streamlined or automated

Required profile

• 2+ years' experience as an Executive Assistant, Sales Coordinator or in business support
• Confident managing a busy diary and inbox with discretion
• Strong written and verbal communication with close attention to detail
• Proactive, organised and calm under pressure, with a commercial mindset
• Desirable: B2B sales or business development exposure, ideally with government, construction or design clients
• Desirable: familiarity with AI tools and workflow automation

Required skills

• Hands-on CRM experience (HubSpot or Salesforce)
• Advanced Microsoft 365 skills, including reporting and presentations