Projects Planning Coordinator – Part‑time (Brisbane)

About the role

The Projects Planning Coordinator provides essential administrative and operational support for rostering, project set‑up, tracking, invoicing, scheduling and data management. Working closely with Operations, you will help optimise workflow, maintain accuracy and support both internal teams and external stakeholders in a fast‑paced environment.

Key responsibilities

• Support rostering, workforce scheduling and overall project administration.
• Manage incoming purchase orders and assist in establishing project budgets.
• Prepare and process timely, accurate invoices.
• Conduct CMS, fatigue and qualification checks.
• Assist with estimating, tenders and entering work packages.
• Generate shifts, rosters and manning lists.
• Provide support for timesheet processing and payroll functions.
• Handle data entry, accounts payable/receivable and general administration.
• Assist with auditing and system‑related tasks.
• Uphold HSEQ requirements and report issues promptly.
• Promote positive communication and teamwork across the division.

Required profile

• Strong commitment to safety and high attention to detail.
• Previous experience in a similar administrative or coordinator role.
• Excellent communication and interpersonal skills.
• Ability to manage competing priorities in a fast‑paced environment.
• Commercial/financial awareness.
• Class C driver’s licence.

Required skills

• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Experience using Acumatica or MYOB XO.

What we offer

• Competitive wages paid weekly.
• Salary packaging options including novated leasing.
• Private health insurance discounts.
• Employee referral program and service recognition rewards.
• Access to Flare HR benefits platform.
• Supportive team culture promoting work‑life balance.